Approval by Approvals Team (HR, CEO, etc)
Offer Request
When a Hiring Manager would like to make an offer to an applicant, they will send through details of the offer they would like the TA to put to the Applicant.
Depending on what the company process is, the offer may need to be Approved by an Approver Group Member.
If the Hiring Manager is required to get approval on making an offer, an approval will be sent to the relevant person once they click Make Offer
Notification in Teams
If the Hiring Manager needs approval, a notification will automatically be sent in Teams to the relevant Approver Group Members, for that Vacancy.
Approval Options
An Approver can choose to:-
Approve the Offer
Sends approval notification back to the Hiring Manager
Send Notification to the TA, so they can formally make the offer to the Applicant
Reject the Approval
Sends rejection notification back to the Hiring Manager
Re-assign the Approval to another Approver
Click Reassign
Insert the name of the Approver you wish to assign the approval too
Click Confirm – this will send a notification to the new Approver
Reviewing Applicant Details
The Approver can click on the attachment within the Teams Notification to view the Applicant information within Hotlist. This allows for a thorough review of all details before giving approval or rejecting the offer request.
The Approver should be able to see the Financial tab for the applicant, which will show: -
o The Name of the Vacancy
o The Currency for the Vacancy
o The Vacancy Pay Range Min and Max
o The Expected Salary of the Applicant
o The Offer Salary of the Applicant
Adding Comments
An Approver can add comments before approving or rejecting the offer. Inserting comments, will give the Hiring Manager some feedback of the approval or rejection.
Final Approval or Rejection
Once satisfied, the Approver clicks on Approve or Reject.
Confirmation
If Rejected, the Hiring Manager will automatically be sent a notification in Teams, so they can revise the offer.
If Approved, the Hiring Manager will automatically be sent a notification in Teams, so let them know the offer has been approved.
The TA will also receive a notification that the Offer has been approved, so that they can make the formal offer to the Applicant.