If you are creating a new Temporary / Permanent / Contract Vacancy follow the process in Create a Vacancy first and then follow the process below.
Once you click Create Vacancy a pop up box will appear so you can chose the type of Vacancy you wish to create - Temporary, Permanent, or Contract.
Once you chosen a type the Create button will become active.
Click Create
When the Vacancy appears there are two types of boxes -
The Sky Blue fields with no boarders are fixed fields and can not be changed
The light fields with a boarder, are fields that can be, or must be changed
If they have a red Asterix next to the field, the Hiring Manager MUST insert info in this field.
The Hiring Manager MUST:-
Make sure there is a Description and an Advert
Insert a Pay Range for the Vacancy
The Hiring Manager can:-
o Amend the Name
o Select the TA or TA team who the Vacancy will be assigned to
o Insert the Office Location
o Select the Currency
o Amend Number of Positions (if needed)
o Change the Start Date
o Amend the Description and Adverts
Adverts and Applicants
Adverts Tab
This is where you can insert / amend the Advert for the Vacancy, a Summary of the Vacancy that can be posted on Job Boards and an Internal Advert for the Vacancy.
Applicants
Applicants will start to appear once the TA submits CV’s relating to this Vacancy.
Approvers
This will show who the Approvers are for the Vacancy
If you are happy with the information, you can click Request Approval and the approval will be sent to the relevant person (the administrator will have set this up previously) (link to creating Approvers)
However, if you do not wish to send for Approval just yet – Click Save & Close
Close
Creates the Vacancy - but the HM will lose any changes they have made - then return to the Vacancies Tab
Save
Saves any amendments the Hiring Manager has made
Save & Close
Saves any amendments the Hiring Manager has made and then return to the Vacancies Tab - Status Reason will stay as Created
Request Approval
Saves any amendments the Hiring Manager has made and send a request to the Approver - Status Reason will change to Pending Approval
Finalising the Vacancy
The Vacancy will have been created in the Vacancies section of the Vacancies tab – with the Vacancy Status of Created.
To make any necessary amendments, or to Request Approval you can click on the Vacancy or Click View.
Approval Process
Save changes and then click on Request Approval
Approval will be sent by Teams to the Approval Group Members after the request is made.
Click Close
The Vacancy will now have a Vacancy Status of Pending Approval.