Creating TA Team
When creating a new Vacancy, the Hiring Manager should be able to select a TA or a TA Team in the TA Assignment dropdown option.
If they do not see the dropdown option, then please follow the process below to add the relevant TA team, and/or the relevant TA User.
Getting the Team ID
Open the Admin Power Platform
Select the correct Environment
Click See all under Teams in the Access Area
Select the TA Team
It should open up the Team in PowerApps – you need part of the information that is in the url – the information after team&id=…..
Getting the User ID
Follow the process above to get to the TA Team.
Go to the Team Members section, and you will see a list of Users in the TA Team.
Select the relevant User (the one you would like to appear in the dropdown menu, when a Hiring Manager is creating a Vacancy)
It should open up the User in PowerApps – you may need part of the information that is in the url – the information after systemuser&id=…..
Config
The Admin will need to set up the Config Table in the relevant Environment in Power Apps.
Select the correct Environment
Click on the Solutions in the Sidebar
Select Hotlist (you may need to click on Managed to find it)
Click on Tables
Then in the search bar in the top left of the screen – search for Config
Click on Config to open it up
If Primary TA Team has not already been created – this will be the reason why the Hiring Manager is unable to select a TA within Hotlist Hiring Manager.
The Config table allows certain settings to be configured and changed once installed.
Name - a suitable title
Config Key - is used to look up the record in the code
Description - provides more details about what the config is used for
String Value / Boolean Value - the config value (if used)
To insert the relevant info, click New
In the Config columns and data section - you will need to be able to see the Name, Config Key, Boolean Value and String Value columns.
Name | Config Key | Boolean Value | String Value | Description |
Allow a Vacancy to be owned by a Team.
| SHOW_TA_TEAM_ PLACEHOLDER | Yes / No |
| Turning the Boolean on will show the users in the TA Team (if set up) used in PRIMARY_TA_TEAM.
|
Primary TA Team | PRIMARY _TA_TEAM | Yes / No | This is the TeamID you retrieved from Teams in admin.powerplatform | Add a team here to allow users to be filtered for the TA teams. |
Click Save
The Config Table would look something like this, if you wanted to see list the users that were in the TA team (with the teamid shown below.
If you only wanted one TA users name, like a TA Manager, to show in the dropdown when a Hiring Manager is creating a new Vacancy, so that one user would get notifications when a new Vacancy has been created.
You can either :-
Create a separate TA Team with just the one user in it (maybe worth doing this if one TA user, has different security roles to other TA users) or
Just insert the Users id in the String Value field.