Set up the new user account in the Admin Centre for the Tenant – you would need to be logged in as the Admin to be able to do this.

Click Add User from the Home page

or Click on Active Users and select Add a user

Completed the fields with the relevant information

Select the Licences – You should have already asked the Admin to make sure you have sufficient licences so you can select them here.

TA’s will require Microsoft 365 Business Basic and Power Apps Premium
Hiring Managers will just need Microsoft 365 Business Basic
 

You can now select whether or not the user should have any optional settings – ie should the User have Admin Centre Access, to Teams or Sharepoint etc (ONLY Admin should have this).  This is NOT needed for a TA or Hiring Manager.
Also no need to complete the Profile Info within this section.

 

Click Next and Finish adding to complete the set up

Click Show on Password and make a note of the UserName and Password – that has just been created for that account. You could add them into a Secure Password Protection App.

Click Close
Click on the Account you just created
Click Manage Groups
 

Click Assign Memberships and assign to the relevant Hotlist Environments and Security Group.

Click Add

Click the back arrow and when you see Groups now, the account should show all the relevant Groups you have added the user too.